Coordinator Timeline

Ten weeks before your bowling event

  • Register on JA Bowl-A-Thon website so you can access materials and start fundraising
  • Find out the following
    • Does your company match donations?
    • Will your company or each participant pay registration fees?
    • When and where will you have your bowling event?
  • Come up with two pre-event activities to create awareness and excitement about your event (i.e. kickoff, bowling pin decorating contest, Jeans for JA, company BBQ, etc.)
  • Send out company-wide Email to announce the first event

Nine weeks before your bowling event

  • Send out Email to former Team Captains and top fundraisers asking them to step up to be Team Captains again this year 

Eight weeks before your bowling event

  • Have your first pre-event activity 
  • Identify Team Captains

Seven weeks before your bowling event

  • Make sure every Team Captain has signed up on the website and is having their teammates register

Six weeks before your bowling event

  • ALL PARTICIPANTS (Team Captains and bowlers) need to be registered on the website at this time

Five weeks before your bowling event

  • Send an Email to all Team Captains encouraging them to make sure everyone on their team is registered
  • Send an Email to everyone registered to encourage fundraising 

Four weeks before your bowling event

  • Confirm the number of lanes needed with Jami Alleman
  • Host your second pre-event activity 

Three weeks before your bowling event

  • Send an Email to everyone registered to encourage fundraising

Two weeks before your bowling event

  • Send an Email to everyone registered to encourage fundraising

One week before your bowling event

  • Send an Email to everyone registered to encourage fundraising

Week of your bowling event

  • Send one last Email reminding bowlers to arrive 30 minutes early, bring their cash and check donations, and make a final push for fundraising
  • Turn in all money, matching forms, and packets to a JA staff member at your JA Bowl-A-Thon

Following the event

  • Send a thank you Email recognizing everyone for their outstanding efforts