Cultural Fest Vendor Application

Join us and place your brand at the center of one of the most anticipated cultural celebrations of 2026.
Vendor spots are limited.

Vendor Terms and Conditions for Cultural Festival

These terms and conditions ("Terms") are designed to ensure the smooth operation of the Cultural Festival and the safety and satisfaction of all participants. By registering as a vendor, you agree to comply with the following:

1. Eligibility

1.1 All vendors must submit a completed application form. Once the application is approved, payment will be required by January 19, 2026
1.2 Only approved vendors will be allowed to participate. Approval is based on alignment with the festival’s cultural theme, space availability, completion of the application, and payment of the vendor fee.

2. Setup and Tear Down

2.1 Setup Time: Vendors must arrive and complete setup between 7:00 a.m. and 9:00 a.m. on February 7, 2026.
2.2 Vendors arriving after the setup period may forfeit their booth location without a refund.
2.3 Vendors are responsible for setting up their own booths, including displays and decorations. An 8x8 space with a table and two chairs will be provided for each vendor. Vendors must bring their own tents and weights.
2.4 Tear Down Time: Vendors must begin tear down no earlier than 2:00 p.m. and complete by 3:00 p.m. on February 7, 2026.
2.5 Vendors leaving their space unclean or failing to remove all items will be subject to an additional cleaning fee.

3. Booth Allocation and Display

3.1 Booth locations will be assigned by the organizers and are final.
3.2 Vendors may not relocate or extend their booths beyond the designated area without prior approval.
3.3 Displays must not obstruct other vendors or interfere with event traffic.
3.4 All decorations and materials must comply with safety regulations and must be family-friendly. No electricity will be provided.

4. Sales and Operations

4.1 Vendors are responsible for obtaining any necessary permits or licenses to sell their products or services.
4.2 Vendors must provide their own cash handling or payment processing systems.
4.3 All sales transactions are solely between the vendor and the customer. The Festival organizers are not liable for disputes.
4.4 Vendors must remain open and staffed during the Festival’s operating hours.

5. Conduct and Compliance

5.1 Vendors must conduct themselves in a professional and respectful manner.
5.2 Vendors must comply with all local laws, festival policies, and directives from event organizers.
5.3 Noise levels from booths must not disrupt other vendors or attendees.

6. Liability and Insurance

6.1 Festival organizers are not liable for loss, theft, or damage to vendor property.
6.2 Vendors are encouraged to carry their own insurance for liability and property damage.
6.3 Vendors agree to indemnify and hold harmless the Urban League of Broward County from any claims arising from participation.

7. Cancellations and Refunds

7.1 All vendor fees are non-refundable under any circumstances.
7.2 The organizers reserve the right to cancel the Festival due to unforeseen circumstances (including weather or public safety concerns). Rescheduling, refunds, or credits will be issued at the organizers’ discretion.

8. Force Majeure

The organizers shall not be held responsible for failure to fulfill obligations due to events beyond their control, including natural disasters, government restrictions, or emergencies.

9. Agreement

By submitting the vendor application and participating in the Festival, vendors acknowledge they have read, understood, and agree to these Terms and Conditions.

For questions or clarifications, please contact the Urban League of Broward County at 954-584-0777.